1. Multi-mode compliance levels – optionally run in low-level, mid-level and/or high-level compliance mode to map to varying compliance level requirements across your businesses quality document requirements.
  2. Microsoft Team support – your teams can now access your QDC documents via their Microsoft Team interface. Work in Teams and access corporate documents simultaneously.
  3. Search dashboard – powerful keyword search and refiners making finding a document simple.
  4. Pinned Favourites – personalise your commonly accessed documents to the dashboard through a simple right-click and pin option.
  5. Unpublished documents – a draft repository for the curation of templates, draft version and the reviewing of quality documents.
  6. Published document – a repository to store the latest version of an approved quality documents.
  7. Change requested form – manage changes and action approvals (with full auditing) of your quality documents.
  8. Publishing options – Re-branding, QR codes, PDF conversion, complex numbering and other publishing requirements supported.
  9. Formal reviews – automate and manage document review dates, the escalation of the review process and the automatic archiving of historic documents after approval.
  10. Distribution options – supports publishing quality documents to distribution sites throughout your organisation, configurable using flexible metadata and AD role groups.
  11. Document-centric activities:
    1. Clone – Use an existing document to curate new content. Once approved by the original owner, the new document is copied to the Unpublished library and the requestor is set as the author of the new document,
    2. Subscribe – In order to receive a copy of the published documents, business units must subscribe to the relevant document. Many documents are set to be distributed to all business units, but where distribution of a document is not global, business units must be an approved subscribe to receive a distributed copy of the PDF.  Approval is granted through the document control group.
    3. Formal reviews – The document review date manages whether a document is sent back for review. The date triggers an automated and managed review process by sending the document back to the unpublished area.   Escalation of the review process is automatic triggered if the review process has stalled and the archiving of historic documents is managed during the review lifecycle.
    4. Archive – If a document needs to be retired, the archive request is kicked off and manages the moving of content to the archive area. This is a fully audible process.
    5. Change document owner – When people leave your organisation, it is important to ensure the document owners for the documents are maintained as certain processes (like review) require to be up-to-date. This request captures the change owner request and globally substitutes the owner details once the approval is completed.
  12. Automated archival – we support single or bulk archival requests with approval workflow.
  13. Multiple user roles – introduce as many stakeholders in to the approval process using our flexible approval process.
  14. SharePoint Online integrated – this means we support version history, metadata management and offline sync capability using OneDrive.
  15. Secure by default – the published and archive repositories are locked down so that only users granted as document controllers can publish and archive documents. The published and archive repositories are set to read-only for the general user and only a few folks may have admin-level privileges.
  16. Azure Web hook integration – we support event driven activities:
    1. Deletion recovering – if documents are accidentally deleted, our system will automatically restore quality documents.
    2. Review date management
    3. Complex document numbering
  17. Multiple instances in same tenant – run the QDC across separate site collections to allow other business units to have their own QDC if segregation of content required.
  18. Live Metadata included – for easy editing of metadata whilst editing your documents, Live Metadata is included for every licensed users of the QMC. For more information on Live Metadata, please refer to https://appsource.microsoft.com/en-us/product/office/wa200001802
  19. Live Publish included – if the content is to be published as HTML, the Live Publish engine is used. Live Publish is included (up to 10 licenses) with the QDC. For more information on Live Publish, please refer to https://appsource.microsoft.com/en-au/product/office/WA104379407